Minutes

KENDRIYA VIDYALAYA RAYAGADA, ODISHA-765002

Minutes of the Management Committee meeting held on

25/11/2016 at 1600Hrs at KV Rayagada Campus

 

 

 

 

 

 

 

Minutes of the Management Committee meeting held on

26-08-2014 at 10-00 Hours at the Residence Office of the Chairman

 

The following members attended the VMC meeting held on 26-08-2014 at 10-00 Hours at the residence office of the Chairman, Collector & District Magistrate, Rayagada.

 

S. No.

Name & Address of the Member

Designation in the Management Committee

Signature

1

Dr. Sashi Bhusan Padhi, Collector & D M, District Rayagada

Chairman

 

2

Shri. B K Panigrahi, Retd HOD, Department of Mathmatics, Govt Degree College, Rayagada

Educationist Member

 

3

Mrs. V Indira Rao, Principal, Chinmaya Vidyalaya, Therubali

Educationist Member

 

4

Shri. Gaurang Charan Sahu, Executive Engineer, R&B Division, Rayagada

Member from Construction Agency

 

5

Shri. Jagannath Prasad Rajguru, DIPRO and Dsitrict Cultural Officer, Rayagada

Culture Member

 

6

Mrs. K Gouri Priya

Parent Member

 

7

Shri. Srinibash Achary, PRT, K V Rayagada

Teacher Member

 

8

Shri. Seetha Ramaiah Meda, Principal, K V Rayagada

Member Secretary

 

 

At the outset the Principal, on behalf of the Chairman extended warm welcome to the members of VMC. The Principal introduced the members who were nominated to the VMC for a period of three years with effect from 9-04-2014 to the Chairman.

  1. 1. Review of the minutes of the previous meeting.

The minutes of the previous meeting held on 28-02-14 were reviewed and the following pending issues are identified.

Item No. 8: Provision for Children Park equipment in the Vidyalaya campus;

The Principal requested the Chairman to provide children park equipment as discussed in the previous meeting held on 28-02-2014.

  1. 2. Results of class X for the session 2013-14 and the steps taken for the session 2014-15:

The members were informed about the results of class X during the session 2013-14, various steps taken for the improvement of results for the session 2014-15 and various academic activities that are going on in the Vidyalaya such as,

i)                    Completion of Formative Assessment I for the session 2014-15.

ii)                  Completion of syllabus for the Summative Assessment I, start of revision and remedial teaching in all the classes. Remedial classes are being taken for classes IX & X after school hours.

iii)                Schedule for the Summative Assessment I was given to the students. SA I starts on 12-09-2014 and the last exam was on 23-09-2014. The results will be declared by 26-09-2014.

iv)                Completion of sports activities at cluster level and the Regional Level for the year 2014-15.

 

  1. 3. Court case by parents against the fee increase by KVS:

The Chairman and the members were informed about the status of court case against the increase of fee by KVS. It was also informed that, KVS won the case in Ernakulum High Court and the case in the honorable High Court of Cuttak will be fought on the basis of that judgment.

  1. 4. Approval of new PTA executive committee by the Chairman and conduct of PTA general Body meeting on 26-07-2014:

The members were informed that the Chairman constituted the new PTA for a period of two years with effect from 1-11-2013. The members were also informed that the PTA general body meeting was conducted on 26-07-2014 and various issues discussed.

  1. 5. Approval of VVN and School Fund budgets. The financial status of the Vidyalaya due to stay on the collection of higher fee announced by KVS:

The Chairman and the members approved the revised estimates and the budget estimates for school fund and the VVN for the financial year 2014-15 & 2015-16. The members were informed about the shortage of funds and the financial position due to stay on collection of increased fee by the Vidyalaya. The shortage of funds for the financial year 2014-15 will be to the tune of Rs. 6,00,000/-.

  1. 6. Minor repairs and white wash to school building keeping in mind the celebration of Golden Jubilee by KVS:

The Chairman and the members were informed that the work on minor repairs to the temporary accommodation provided to the Vidyalaya has been completed partially. The repair of the roof top is left out and the same will be taken up after the rains.

  1. 7. Any other point with the permission of the Chair:

i)                    Nominating new member in place of Mr. Singaray Tudu, Executive Engineer RWS who was transferred out of Rayagada. The Chairman suggested the name of Mr. Gorachand Gomango, PA, ITDA, Rayagada for nomination to the VMC in place of Mr. Singaray Tudu.

ii)                  The Principal requested the chairman to expedite the process of sanction of financial grant to the Vidyalaya which was requested. The grant is required for the purchase of furniture for the additional section to be sanctioned for session 2015-16 and to make the payment for the furniture purchased already.

iii)                The Chairman enquired about the status of the release of grant by PA, ITDA for the purchase of computers for the Vidyalaya. The Principal informed the Chairman and the members that there is delay in getting the grant due to non availability of DGS & D rate contract. Once the rate contract is available the details will be provided to PA, ITDA and the grant will be obtained.

  1. 8. Vote of thanks.

The Principal and the member Secretary proposed vote of thanks for all the members for sparing their valuable time to be present in the meeting.

 

PRINCIPAL

CHAIRMAN, VMC

KENDRIYA VIDYALAYA RAYAGADA, ODISHA-765001

Minutes of the Management Committee meeting held on

9-01-2015 at 11-00 Hours at the Residence Office of the Chairman

 

The following members attended the VMC meeting held on 9-01-2015 at 11-00 Hours at the residence office of the Chairman, Collector & District Magistrate, Rayagada.

 

S. No.

Name & Address of the Member

Designation in the Management Committee

Signature

1

Dr. Sashi Bhusan Padhi, Collector & D M, District Rayagada

Chairman

 

2

Shri. B K Panigrahi, Retd HOD, Department of Mathmatics, Govt Degree College, Rayagada

Educationist Member

 

3

Mrs. V Indira Rao, Principal, Chinmaya Vidyalaya, Therubali

Educationist Member

 

4

Shri. Gaurang Charan Sahu, Executive Engineer, R&B Division, Rayagada

Member from Construction Agency

 

5

Mrs. K Gouri Priya

Parent Member

 

6

Shri. Srinibash Achary, PRT, K V Rayagada

Teacher Member

 

7

Shri. Seetha Ramaiah Meda, Principal, K V Rayagada

Member Secretary

 

 

At the outset the Principal, on behalf of the Chairman extended warm welcome to the members of VMC.  The following points have been discussed in the meeting.

  1. 1. Review of the minutes of the previous meeting.

The minutes of the previous meeting held on 26-08-2014 were reviewed and confirmed.

  1. 2. Academic activities being carried out in the Vidyalaya.

a)      Formative Assessment III is going on and will be completed by 12-01-2015.

b)      Remedial coaching for the slow learners of classes IX and X has been started. These remedial classes will continue till the start of the Summative Assessment of the second term.

c)      Preparations for the Annual Day celebrations are in progress.

d)     Various sports & games events will be conducted for the students during the third and fourth weeks of January.

  1. 3. Purchase of computers and furniture through quotations/rate contract out of the funds provided by the District Administration.

Five computers were purchased out of the funds provided by the District administration through ITDA. Quotations have been invited for the purchase of furniture items and the purchase order will be placed shortly. The Utilization Certificate will be submitted to the authority concerned immediately after making the payment.

  1. 4. Progress of the construction of the school building. Provision of Road upto the school campus.

The Chairman and the members were appraised of the progress in construction of the school building. The Chairman and the members were informed that the ground floor slab work is in progress. The Chairman directed the Executive Engineer to take up the construction of the approach road before the end of March 2015.

  1. 5. Purchase of R O Plant out of the funds provided by the District Administration.

The Principal requested the Chairman to grant permission to purchase RO plant out of the funds provided for the purchase furniture items. The Chairman asked the Principal to submit the proposal for the purchase of RO plant out of the leftover funds after completing the purchase of the furniture.

  1. 6. Teaching of Sanskrit in place of German language due to change in the policy of KVS.

The Chairman and the members were apprised of the decision of Kendriya Vidyalaya Sangathan to discontinue teaching of German Language and offer any of the Modern Indian Languages in place of German. The Principal informed the members that the school offered Sanskrit in place of German language, as majority of the students opted for Sanskrit. The Chairman and the members were also informed about the decision of KVS not to conduct tests/examinations to the students who opted for Sanskrit for the reminder of the session 2014-15.

  1. 7. Any other point with the permission of the Chair:

i)                    Nominating new member in place of Mr. Srinibash Achary, PRT who has completed the tenure as member of the VMC. As per the norms, it was decided to nominate Mr. Mayadhar Bisoi, PRT and the next senior most teacher of the Vidyalaya as the member of VMC for a period of one year with effect from 9-01-2015.

ii)                  The issue of teaching of Odia language has come up for discussion. The Chairman offered to provide Government Teacher to teach Odia, provided the teacher is given sufficient work load during the school hours. The Principal expressed difficulty in providing periods for Odia language during the school hours and promised to explore the possibilities of teaching Odia after school hours, so that children will be able to take Odia examination being conducted by Government of Odisha.

  1. 8. Vote of thanks.

The Principal and the member Secretary proposed vote of thanks for all the members for sparing their valuable time to be present in the meeting.

 

PRINCIPAL

CHAIRMAN, VMC


KENDRIYA VIDYALAYA RAYAGADA, ODISHA-765001

Minutes of the Management Committee meeting held on

8-03-2015 at 17-00 Hours at the Circuit House, Rayagada

 

The following members attended the VMC meeting held on 8-03-2015 at 17-00 Hours at the Circuit House, Rayagada.

 

S. No.

Name & Address of the Member

Designation in the Management Committee

Signature

1

Sh. Jagannath Mohanty, Collector & D M, District Rayagada

Chairman

 

2

Shri. B K Panigrahi, Retd HOD, Department of Mathematics, Govt Degree College, Rayagada

Educationist Member

 

3

Mrs. V Indira Rao, Principal, Chinmaya Vidyalaya, Therubali

Educationist Member

 

4

Dr. Anant Kumar Padhy, MD, Asst. Chief District Medical Officer, DHH, Rayagada

Medical Member

 

5

Shri. Jagannath Prasad Rajguru, DIPRO and Dsitrict Cultural Officer, Rayagada

Culture Member

 

6

Mr. A K Dash

Parent Member

 

7

Mrs. K Gouri Priya

Parent Member

 

8

Mr. Surjyamani Pata Joshi, Executive Officer, Rayagada Municipality

Co-Opted Member

 

9

Shri. Mayadhar Bisoi, PRT, K V Rayagada

Teacher Member

 

10

Shri. Seetha Ramaiah Meda, Principal, K V Rayagada

Member Secretary

 

 

At the outset the Principal, on behalf of the Chairman extended warm welcome to the members of VMC.  The following points have been discussed in the meeting.

  1. 1. Review of the minutes of the previous meeting.

The minutes of the previous meeting held on 9-01-2015 were reviewed and confirmed. No pending issues have been noticed.

  1. 2. Brief about the school and academic activities being carried out in the Vidyalaya.

The Chairman and the members were provided with the following information about the school.

  • Final examinations have started for all the classes except primary classes. Final exams for primary students will start from 11-03-2015.
  • Results will be declared on 28-03-2015
  • The new session will start from 1-04-2015.
  • Admission notice for class I is issued. The last date for issue and receipt of forms is 10th March.
  • Lottery will be taken on 13-03-2015 to decide the admissions under RTE and in other cases, where all the children in a particular category cannot be accommodated.
  • No vacancies in any class from II to X. 10 seats are allotted to the children of the State Govt employees, who come under sponsoring agency. These 10 seats are for all the classes from 2 to 10 taken together with not more than 2 seats per section.
  • Parent Teacher Association is functional in the Vidyalaya. The PTA meets regularly.
  • Children participate in various competitive exams conducted by different agencies such as CBSE, KVS and Science Olympiad Foundation.
  1. 3. Results of class X for the last two years and the steps taken for the session 2014-15.

The Chairman was informed about the results of the school for the last two years and the steps taken by the Vidyalaya to improve the result during the year 2015. The Chairman expressed the feeling that the children are to be counseled properly and are to be motivated to give their best. If need should arise, the parents may also be counseled wherever necessary. The Educationist member, Mrs. Indira Rao, Principal, Chinmaya Vidyalaya suggested that the help of CBSE identified counselors may be sought for online counseling if necessary.

  1. Brief about the admission process and various provisions in admission guidelines.

The Chairman and the members were informed about the admission process. It was brought to the notice of the Chairman and the members that there are no vacancies in any class except class I. The process of admission into class I was explained to the members. The Chairman and the members were assured by the Principal that the admission guidelines issued by KVS will be strictly followed while admitting children.

  1. Admission of children of the employees of sponsoring agency.

The Chairman was given the information about the admission of children of the employees of sponsoring agency. It was informed to the Chairman and the members that the applications for admission under sponsoring agency quota are to be submitted to the Chairman, who will decide about such admissions. The Chairman directed the Principal to discuss the issue, when process of admission for other classes starts.

  1. Advertisement for the appointment of contractual teachers for the session 2015-16.

The permission of the Chairman was sought by the Principal for issue of advertisement and conduct of interviews for preparing a panel of contractual teachers for appointment during the academic year 2015-16. The Chairman permitted and it was decided to conduct the walk in interviews on 9-03-2015 for all the posts of TGTs, PRT and Computer Instructor.

  1. 7. Any other point with the permission of the Chair:

i)                    The Chairman was requested to identify a member belonging to SC/ST category, preferably a Class I officer to be nominated to the Management Committee in place of Mr. Gorachand Gomango, who was transferred.

ii)                  Mr. Mayadhar Bisoi, PRT was nominated to the VMC by the Chairman and the members approved the nomination.

iii)                The parent member suggested to the Principal to make arrangements to teach Odia to the students. The Principal assured the Chairman and the members that the teaching of Odia will start from April 2015. The classes will be conducted after the school hours for those who are interested to learn Odia

iv)                The Chairman wanted that the Principal must take all the steps necessary to uphold the dignity of girl children and see that no such complaints should come up in the Vidyalaya involving moral turpitude.

  1. 8. Vote of thanks.

The Principal and the member Secretary proposed vote of thanks for all the members for sparing their valuable time to be present in the meeting.

 

PRINCIPAL

CHAIRMAN, VMC

 

KENDRIYA VIDYALAYA RAYAGADA, ODISHA-765001

Minutes of the Management Committee meeting held on

22-08-2015 at 16-30 Hours at the Collectorate, Rayagada

 

The following members attended the VMC meeting held on 22-08-2015 at 16-30 Hours at the Collectorate, Rayagada.

 

S. No.

Name & Address of the Member

Designation in the Management Committee

Signature of the Member

1

Sh. Jagannath Mohanty, Collector & D M, District Rayagada

Chairman

 

2

Shri. B K Panigrahi, Retd HOD, Department of Mathematics, Govt Degree College, Rayagada

Educationist Member

 

3

Mrs. V Indira Rao, Principal, Chinmaya Vidyalaya, Therubali

Educationist Member

 

4

Dr. Anant Kumar Padhy, MD, Asst. Chief District Medical Officer, DHH, Rayagada

Medical Member

 

5

Shri. Jagannath Prasad Rajguru, DIPRO and Dsitrict Cultural Officer, Rayagada

Culture Member

 

6

Mrs. K Gouri Priya

Parent Member

 

7

Mr. Surjyamani Pata Joshi, Executive Officer, Rayagada Municipality

Co-Opted Member

 

8

Shri. Mayadhar Bisoi, PRT, K V Rayagada

Teacher Member

 

9

Shri. Seetha Ramaiah Meda, Principal, K V Rayagada

Member Secretary

 

 

At the outset the Principal, on behalf of the Chairman extended warm welcome to the members of VMC.  The following points have been discussed in the meeting.

 

  1. Review of the minutes of the previous meeting.

The minutes of the previous meeting held on 8-03-2015 were reviewed and confirmed. One pending issue was noticed.

Member belonging to SC/ST category, preferably a Class I officer to be nominated to the Management Committee in place of Mr. Gorachand Gomango, who was transferred.

The Chairman is pleased to nominate Mr. Karunakar Raika, PA, ITDA Gunupur as the member of the VMC. Accordingly the Principal is directed to communicate with Mr. Karunakar Raika in this regard.

 

  1. 2. Brief about the school and academic activities being carried out in the Vidyalaya.

The Chairman and the members were provided with the following information about the activities in the school.

  • FA I was conducted and the results were given to the parents.
  • PTA meeting was conducted for the parents of classes IX & X and for other classes the meeting will be conducted in due course of time. The performance of the students in FA I and strategies for SA I were discussed.
  • The Regional Sports meet was completed and no child from K V Rayagada was selected for KVS Nationals. The reasons attributed are that the there are no play facilities in the temporary campus.
  • The schedule for SA I was given to the students and the exams will be conducted during the period from 14-09-2015 to 24-09-2015. There will be cluster level exam for classes III to VIII and Regional Level exam for classes IX & X.
  • Extra classes/remedial classes are being conducted for the classes IX & X.
  1. 3. Results of class X for the year 2014-15 and the steps taken for the session 2015-16.

The results for the session 2014-15 are very good. Six out of 42 students have secured 10 CGPA. The average CGPA for the class is close 80. Target is set for the Vidyalaya and for the teachers for the session 2015-16.

  1. Status of admissions for the session 2015-16.

The Chairman and the members were informed that the admission process for the session 2015-16 was over except few admissions under sponsoring Agency Quota and admission of the wards of the central Government Employees (Category I) who come on transfer after the start of the admission process or joined the station during the previous academic years. The admission of category I children will be permitted only if the class strength is below 45.

 

  1. 5. Advertisement for the appointment of TGT Social Science, TGT Hindi and coach for Sports & Games for the session 2015-16.

The permission of the Chairman was sought by the Principal for issue of advertisement and conduct of interviews for preparing a panel of contractual teachers for posts of TGT Social Science, TGT Hindi and Sports Coach for appointment during the academic year 2015-16. The Chairman permitted and it was decided to conduct the walk in interview on 28-08-2015 for the posts of TGTs, and Sports Coach. This panel is to augment the panel prepared earlier in the month of March 2015.

 

  1. 6. Status of construction of school building and the expected date of handing over:

The Principal informed the members about the progress of the work on the school building. The following information was provided by the Principal to the Chairman and the members.

  • The outside plastering is nearing completion. Inside plastering of admin block and flooring are pending.
  • The work on the labs, toilets and assembly area are going on.
  • Internal Roads are about to be completed. Drainage work is in the final stages.
  • Staff quarters work is in progress. The slab work on type II and III quarters is completed.
  • The Chairman expressed unhappiness about the progress of the work and sought assurance from the Asst. Engineer from MPHIDB that the Building will be completed as soon as possible. It was brought to the notice of the Chairman that the target date for completion of the school building staff quarters is December 2015. The Chairman wanted that the Principal submit a progress report on the construction on a fortnight basis to the Chairman.

 

  1. 7. Proposal to change the school timings from 9-00am to 7-30am:

The members have discussed about the change in school timings implemented from 1st July 2015. The following difficulties have been noticed as a result of the change in school timings.

a)      Children are finding it difficult to stand for morning assembly in the scorching heat of the morning Sun.

b)      The Primary children are finding it difficult to sit upto 3-10. They are exhausted by that time.

c)      Most of the parents have complained that the children are getting up late and are not using the morning time for studies.

On the basis of the above mentioned difficulties, the Chairman and the members have resolved unanimously that the school timings may be changed to 7-30am start instead of 9-00am start. Accordingly the Principal is directed by the Chairman to send proposal to the Deputy Commissioner for change in the timings.

 

  1. 8. Any other point with the permission of the Chair:

No point was discussed.

 

  1. 9. Vote of thanks.

The Principal and the member Secretary proposed vote of thanks for all the members for sparing their valuable time to be present in the meeting.

 

PRINCIPAL

Approved By

CHAIRMAN, VMC